December 2nd through 11th, 2011

 Important Dates!

OPENING NIGHT PARTY & SHOPPING: Friday, December 2, 7:00pm - 9:00pm                                         

DAILY SHOPPING: Weekdays, 12:00 pm till 8:00 pm and Saturdays & Sundays, 10:00 am-5:00 pm

PICK UP / CLEAN UP:  Wednesday, Dec. 14, 6:00 pm to 8:00 pm

                                              Thursday Dec 15, 1:00 pm to 4:00 pm

Artists / Crafter Information

•  FEES      There is a $10.00 administration fee for Non-WSCC Members, payable by cash or check at the time of drop off .  To become a WSCC member, go to the Membership page on this website: $25 for Individuals, $40 for Families.

• COMMISSION    Commissions will be 30% of the retail price, without tax.  If a crafter volunteers for a minimum of 6 hours, commission is reduced to 20%.  Make sure you sign in & sign out on the volunteer schedule forms to make sure your hours are counted.
  

• REGISTRATION    Form is found at the bottom of this article.

~ ~ ~~ ~ ~ Inventory~ ~ ~ ~ ~ ~ ~ ~

• FORM Information

Print copies:  A New Inventory Form can be downloaded and printed from the link below.  If you choose to use the print form, please bring two copies when you  come to 'drop off', one for WSCC records and one for yourself.

Online option:   If you have registered online, you will receive an online form via email.  As you complete this form, the changes are automatically saved and stored in Google Docs.  Before the Drop Off Days, all Inventory Forms will be printed.  You may also edit, remove or print your own copy until the inventory is finalized.

• OTHER Information

• All crafts should be HANDMADE BY THE CRAFTER, new, clean, and neat.

• Each crafter is asked to limit inventory to 30 (thirty) items.

• If your items are necessarily numerous, such as candy, baked goods or small ornaments, contact Francine.

• Sales records will be checked daily. Crafters will be called and asked to bring in more items as needed or on customer request. Remember:  Quality and creativity are more impressive than quantity. WSCC wishes to truly showcase your work.

• Crafters may not withdraw items before end of sale period.

•  Bakers & Candy makers please note: 

  We hope to increase our food selection this year, but items must be fresh daily. Food vendors may deliver during HGS hours and adjust inventory records as needed.  ALL items must be tagged.

•  To make the sales persons' jobs easier and to reduce accounting errors, make sure every item is securely tagged

• Use LARGE, PLAIN print & numbers to avoid errors in recording sales.
  

• Fabric items must have tags pinned to them. Tape tags to pottery, baked goods, candles or other items that tags may not stick to.

• Each item must have its own number, tag, and listing. Six IDENTICAL items receive six DIFFERENT numbers, six separate tags, and six individual listings on the inventory list. 
  

• If you have a necklace, earrings and bracelet set, label each separately with a separate price. Many customers do not want to buy all 3 matching items. WSCC will not be responsible for unlabeled items.

• Retail price should not include sales tax. WSCC will add the tax, collect it and remit tax to PA Treasury.

• Untagged items will not be accepted at drop off. Bring extra, replacement tags with you.

•   Sample Layout of Tag: Print the Crafter Number first, followed by the Item Number (1 to 30)   Crafter Number includes (1) your initials AND (2) your specific number.  Also include a brief description of the item.
  

       If your item is not readily identifiable, LABEL it. Customers are shy - if they cannot identify an object they will not ask and they will not buy! Questions? Call Francine: 412-871-5491.

 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ Drop Off~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~

Tuesday, November 29................... 1:00 pm to 4:00 pm  

Wednesday, November 30..............,4:00 pm to 7:00 pm

• Crafters may bring their items and other materials to the Community Center at these designated times.

• An HGS worker will present your contract and receive your items, which will be checked against your inventory sheet.
  

• All items must be accurately and clearly tagged .

• Please verify that the inventory log has been checked and sign the contract.

•  At drop-off, crafters are asked to select a pick-up time after sale during the hours designated.
  

~ ~ ~ ~ ~ ~ ~ ~  New Information! ! !  All about Displaying HGS ITEMS~ ~ ~ ~ ~ ~ ~ ~ ~

• WSCC determines how items will be displayed and reserves the right to change displays during the course of the sale.

• Crafters may drop off items for volunteers to arrange in attractive displays or crafter may set up their own display in an assigned area equal to approximately ½ of a table.

• Display racks, tables, attractive holiday cloths, may be provided by crafters.   Please label every rack, table, container, tablecloth and basket with your name and telephone number.

• Some art & craft items may be mixed and arranged attractively, just as in a retail boutique. Time exclusively spent on setting up a crafter's own items will not count toward volunteer hours. You may display business cards and signs on sales tables.

 ~ ~ ~ ~ ~ ~ ~ ~ ~ Volunteering ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~

• Each crafter is encouraged to do some advertising and promoting in his/her respective neighborhood. 

• You will receive news releases, flyers, etc., which you may copy, e-mail & distribute to family, friends & clients and post in libraries, businesses, etc. to assist in advertising the HGS.

• You may work on your craft when you are volunteering your six (6) hours. This helps engage customers' interest.

• Volunteer schedule forms will be posted in the Gift Shop Rooms.  Please you sign in & sign out to make sure your hours are counted.

 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~  ~ ~ Pick-Up ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~

Wednesday, Dec. 14................. 6:00 pm to 8:00 pm

Thursday Dec 15........................1:00 pm to 4:00 pm

• Crafters may pick up their remaining items and other material from  the Community Center at these designated times.

• No pick-ups before the end of sale period.
  

• Your remaining items will be checked against your inventory sheet and signed by an HGS worker to assure that all inventory is accounted for.
  

• WSCC is not responsible for any crafts or display items not picked up at this time, unless prior arrangements have been made.

• WSCC is not responsible for any inventory discrepancies not noted at time of drop off or pick-up.

~ ~ ~ ~ ~ ~Registration Form~ ~ ~ ~ ~

•  REGISTRATION    To register as an artist or crafter for the HGS, complete the following form and Submit.
  

            

 If you are not able to access and/or print the forms, send a SASE to Francine VandenBerg at 915 Savannah Ave., Pittsburgh, PA 15221 and forms will be mailed to you.